Project Management

The project page

Every project in Masar has a comprehensive page showing in real time: completion percentage, financial position (contract, collected, spent, net profit), latest updates, and site photos.

Activities and progress tracking

From the Execution tab:

• Create project milestones and activities with start/end dates and relative weights.
• Update each activity's completion — the project's overall progress is calculated automatically.
• Track the timeline, Gantt chart, and dependencies between activities.

Daily reports and site photos

The field supervisor logs from the job site:

• A daily report with completed work, labor, and equipment.
• Site photos archived by date.
• Issues and blockers documented for follow-up.

Bill of Quantities (BOQ)

Every project has its own BOQ under the BOQ tab:

• Add items manually or in bulk.
• Import items from Excel.
• Copy items from an approved cost study or quotation.

Change orders and claims

• Change orders: document any scope modification with value and status (pending/approved/rejected); approved values reflect on the contract automatically.
• Progress claims: create periodic claims from the contract payment stages, with retention, advance recovery, VAT and the net amount due, then approve them — approval posts an automatic journal entry.

Claims on BOQ items with consultant certification

Part of the BOQ quantity claims module (Business and Enterprise plans). Without it, claims stay on payment stages as before, which is also the default basis for every new claim.

• When creating a claim, choose the claim basis: "Payment stages" or "BOQ items".
• On the BOQ basis you enter the quantity executed in this claim for each item, and Masar reads the contract rate, contract quantity and previous quantities from the project BOQ. Item value = quantity × contract rate. Items without a contract rate cannot be selected.
• An item's cumulative quantity cannot exceed its contract quantity, except change-order items and items with no contract quantity.
• Consultant cycle: send the claim to the consultant, then record their decision with their name and letter reference:
  • Certified as submitted.
  • Certified with reduction: enter the certified quantity per item and the reason; totals are recalculated on the certified quantities.
  • Rejected: the claim returns to draft to be edited and resent.
  • Attaching the consultant's statement is required when reducing or rejecting, and optional when certifying as submitted.
• A BOQ claim cannot be approved internally before the consultant's decision, unless you choose "No consultant" for a contract that has none.
• The BOQ shows, per item, the cumulative claimed quantity and the remainder. The journal entry and invoice work as for stage-based claims.

Project chat

Two chat channels per project:

• Team channel — internal discussion between project members.
• Owner channel — documented communication with the project owner through their portal.

Handover protocols

From the Handover tab, create 4 types of protocols: item acceptance, preliminary, final, and delivery — with a full signature cycle and warranty tracking. Completing the final handover releases retention with an automatic journal entry.

Project team

Assign team members to the project to control who sees and works on it, and assign employees for specific periods so labor cost is charged to the project in profitability reports.